ARIA attaches great importance to respecting the right to privacy of the visitors of its website.
You can contact us at:
Every visitor of our website, as well as people who email us or contact us.
2. What information do we handle about you and why ?
We handle the hereunder mentioned personal data that we collect directly from you or via cookies (see cookies policy).
The data processings that we conduct are there because either you have consented to it or for our legitimate interests. You can find those reasons and legal bases hereunder.
2.1. When you make use of our website
We use Google Analytics to collect standard internet log information and details of visitor behaviour patterns. We do this to find out things such as the number of visitors to the various parts of the site. This information is only processed in a way which does not identify anyone. We do not make, and do not allow Google Analytics to make, any attempt to find out the identities of those visiting our website. If we do want to collect personally identifiable information through our website, we will be up front about this. We will make it clear when we collect personal information and will explain what we intend to do with it.
This data processing is based on your consent (article 6.1.a of the GDPR).
You have the right to withdraw your consent at any time (see Your Rights hereunder).
2.1.1. Based on your consent (article 6.1.a) of the GDPR
We collect and process your identification data (name, first name, country, photo if you decide to provide it to us (photo is not a requirement to have a user login to the site) and email address):
- for users to be able to login to the website
- for registration and delivering of our newsletters. We use a service provider to deliver our newsletters,
- for you to upload articles and relevant documents on the website so that we can contact you in case needed.
2.1.2. Based on our legitimate interests (article 6.1.f of the GDPR)
When you register for newsletters, we gather statistics around email opening and clicks using industry standard technologies including clear gifs. This information is only processed in a way which does not identify anyone. We do not make any attempt to find out the identities of those visiting our website.
Those data are kept as long as you do not oppose it.
2.2. When you email us, chat with us or otherwise contact us:
We process your contact details, when required, in order to provide you with the requested support. This data processing is based on your consent (article 6.1.a of the GDPR).
Those data are kept as long as you do not oppose it.
2.3. We can also collect data that you otherwise made public in order to contact you when we think it is relevant for your and our business (journalists, service providers…)
This data processing is based on our legitimate interests and aims at creating collaboration in our fields of activities (article 6.1.f of the GDPR).
We retain those data as long as they are relevant.
2.4. When you contact us to make use of your data subject rights
We process your contact details and the proof of your identity you send us in order to address your request. We can also depending on your request process other personal data we have collected also in order to address your request.
This data processing is for compliance with legal obligations to which we are subject (article 6.1.c of the GDPR).
We will store those data for a duration of one year. This duration aims at having history of the case in case the data subject comes back with further request. Further, all our emails are archived for audit purposes for the duration of our audit obligations.
2.5. Links to Other Sites
3. How do we protect your personal data?
Your personal data are handled in full confidentiality. We make all necessary effort to take technical and organisational measures that might be required so as to ensure security of your personal data.
4. Use of service providers and transfer to third parties
Those service providers otherwise referred to as data processors are third parties who provide elements of support to us. We have contracts in place with our data processors. They cannot do anything with your personal information unless we have instructed them to do it. They will not share your personal information with any organisation apart from us. They will hold it securely and retain it for the period we instruct. We do not transfer any of your data collected as mentioned above to any third party for commercial purposes.
5. Your rights
Under the General Data Protection Regulation (Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (GDPR), you have rights as an individual which you can exercise in relation to the information we hold about you:
- right to request access to your data and rectification of your personal data.
- right to request erasure of your data (right to be forgotten) in the cases described in article 17 of the GDPR;
- right to obtain from us restriction of processing where there is contestation about the data processing for a period enabling to solve the issue;
- right to data portability;
- where the processing of your personal data is based on your consent, you have the right to withdraw your consent at any time. Withdrawing your consent means that we will not make use of your data any longer. However, use made of your data in the past remains valid.
You have the right to object, on grounds relating to your particular situation, at any time to processing of your personal data which is based on our legitimate interests (Article 6(1), (f) of the GDPR). To exercise those rights, please send us an email to email address together with a proof of your identity . Please note that you always have the right to lodge a complaint with the Data Protection Authority of the European country of your choice.
Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently as well as to provide information to the owners of the site.
The cookies used on our website are grouped into the following categories.
What are my rights?
You have the right of access to your personal information and to ask for rectification, erasure or restriction of processing of your personal data.